VERIFACTU SOLUTION
Leading VeriFactu Solution Provider in Spain
Approved E-Invoicing Solution Provider
What is the VeriFactu System in Spain?
VeriFactu Compliance Timeline
| Timeframe | Requirement | Who Needs to Take Action |
|---|---|---|
| Now | Businesses can start using VeriFactu voluntarily. Once they opt in they must follow the rules for the full year. | Businesses that want to transition early to VeriFactu |
| July 1 2025 | All ERP/POS Providers shall ensure they get complied for Verifactu | ERP/POS Providers in Spain |
| January 01,2026 | VeriFactu becomes mandatory. Businesses must either report invoices in real time or securely store them with an electronic signature for future submission. | Businesses with annual turnover below €6 million |
Flick Supports Both VeriFactu and Non-VeriFactu Compliance
VeriFactu Mode(Real-Time Reporting)
In VeriFactu Mode, your invoices are sent immediately to the Spanish Tax Agency (AEAT) as soon as you issue them. This keeps everything transparent and removes the need to store invoices for a long time.
Key Features:
- •Your invoices are instantly sent to AEAT
- •No electronic signature is needed because AEAT verifies them in real time.
- •Each invoice must have a QR code and the label “VERIFACTU” or this statement: Factura verificable en la sede electrónica de la AEAT” (Invoice verifiable at the electronic headquarters of AEAT).
- •Once you choose VeriFactu Mode, you must continue using it for the rest of the calendar year.
Non-VeriFactu Mode(Stored for Future)
In non-VeriFactu Mode, your invoices are not sent immediately to AEAT. Instead, they are securely stored with electronic signatures, and you only need to submit them when AEAT requests them, such as during an audit.
Key Features:
- •Your invoices must have an electronic signature for security.
- •A QR code is required, but AEAT cannot verify it in real time.
- •You must store your invoices safely for the required period.
- •If AEAT requests an invoice, you must submit it in the correct format.
Why Businesses Trust Flick for VeriFactu Compliance
Fully Compliant with AEAT Regulations
At Flick, we provide a VeriFactu-compliant solution that ensures businesses meet all VeriFactu rules set by the Spanish Tax Authority (AEAT) so you can stay compliant. It makes sure every invoice follows legal standards, including secure digital signatures, real-time reporting, and QR code verification.
Real-Time Invoice Submission
We offer an automated invoicing system that instantly sends your invoices to the Spanish Tax Authority (AEAT) as soon as they are issued so you do not need to report them manually.
Seamless Integration with Any ERP or POS
Our platform works smoothly with your existing ERP or POS system so you can keep using your software without making changes. You do not need to switch to a new system because Flick connects with most platforms you already use.
User-Friendly Dashboard
We provide a simple dashboard where you can see all your invoices in one place. It shows invoice status and helps you check if they follow VeriFactu rules. With clear reports and real-time updates, you can manage your invoicing process easily.
Secure Invoice Storage & Compliance Tracking
Our system keeps your invoices safe with full traceability. Once issued they cannot be modified or deleted. This ensures compliance with Spain's Anti-Fraud Law. You can track every invoice from creation to submission with complete audit logs.
Automated Error Handling & Invoice Corrections
If an invoice has a mistake, we offer an automated correction process that allows you to create a correction invoice effortlessly. You can track and manage all corrections easily. This ensures full compliance with VeriFactu rules.
Automatic Handling of System Failures
If your system goes down due to internet or software issues, our platform automatically marks affected invoices as 'Incidents' and resends them when your system is back online. This ensures uninterrupted compliance with AEAT requirements.
Key Requirements of VeriFactu
Immediate Real-Time Reporting
Invoice data must be sent to the Spanish Tax Authority (AEAT) as soon as an invoice is created. VeriFactu does not allow batch reporting or delays. Every invoice must be reported instantly to ensure AEAT has the latest records of all transactions.
Real-time reporting is required only for businesses using VeriFactu Mode. In Non-VeriFactu Mode invoices must be stored securely with an electronic signature and submitted upon request
Invoice Security and Tracking
Every invoice must be securely recorded in a system that prevents changes or deletions. Each invoice is linked using a unique hash code and must be chained to the previous invoice. This ensures that invoices follow a traceable sequence and cannot be altered or deleted. This ensures that invoices follow a traceable sequence and cannot be altered or deleted. These measures help businesses meet Spain's Anti-Fraud Law requirements
Mandatory QR Codes and Clear Labeling
Invoices must include a QR code for easy verification. The QR code must be placed at the top of the invoice so it is clearly visible. Invoices must also display the label 'VERIFACTU' or the statement below
Factura verificable en la sede electrónica de la AEAT. 'Factura verificable en la sede electrónica de la AEAT' (Invoice verifiable at the electronic headquarters of AEAT)
Certified Billing Software (SIF)
Businesses must use invoicing software that follows AEAT's rules. This software is called SIF (Sistemas Informáticos de Facturación) and must be certified by the software provider. Each version including updates must be officially declared as compliant with AEAT regulations.
Invoice Corrections and Handling Issues
Once an invoice is sent to AEAT it cannot be changed or deleted. If there is a mistake a correction invoice must be issued with a negative amount referencing the original invoice. Cancellations are allowed only if the invoice was never delivered to a customer.
If there are technical problems such as power outages or internet failures invoices must be marked as "Incidents". Businesses must keep trying to send the invoice until AEAT confirms receipt. There is no fixed deadline for resending but retries must continue until successful submission.
Switching Between VeriFactu and Non-VeriFactu Mode
Once a business starts using VeriFactu Mode it must continue using it for the rest of the calendar year. Businesses using Non-VeriFactu Mode can switch to VeriFactu at any time. However once switched they cannot revert until the year ends.
Key Features for Seamless VeriFactu Compliance
QR Code Generation
Our VeriFactu service provider in Spain ensures that every invoice includes a QR code which makes it easy for customers and tax authorities to verify authenticity.
Real-Time AEAT Reporting
We provide an automated invoicing solution that instantly sends every invoice to the Spanish Tax Authority (AEAT) as soon as it is issued. This removes the need for manual submissions and ensures compliance without extra effort.
Secure Digital Signatures
Our platform ensures every invoice has a digital seal with a digital signature that proves its authenticity and prevents any changes. This guarantees that once an invoice is issued it stays original and fully compliant with VeriFactu regulations.
Seamless Integration
We offer a solution that works smoothly with any ERP or POS system so you can continue using your existing invoicing software without making changes. It is compatible with most ERP and POS platforms which eliminates the need to switch to a new system.
User-Friendly Dashboard
Our system provides a clear and easy-to-use dashboard where you can track all invoices in one place. It gives a complete overview of invoice status and makes it easy to monitor and manage your VeriFactu reporting.
Automated Error Handling
If an invoice has a mistake we provide an automated correction process that allows you to create and manage correction invoices effortlessly. This ensures full compliance with VeriFactu rules while reducing manual errors.
Secure Invoice Storage and Audit Logs
Our VeriFactu solutions in Spain securely store all invoices and maintain complete audit logs for full traceability. Every invoice is linked to the previous one which ensures compliance with Spain's Anti-Fraud Law.
Automatic Handling of System Failures
If your system goes down due to internet or software issues, our platform automatically marks invoices as "Incidents" and resends them when your system is back online. This ensures uninterrupted compliance with AEAT requirements.
Frequently Asked Questions (FAQs)
What is Veri*factu?
Veri*factu is a new tax regulation requiring businesses in Spain to electronically report invoices to the Spanish Tax Agency (AEAT) immediately (Real-time) when issued. As a VeriFactu solution provider in Spain, we help businesses comply with these regulations effortlessly.
Who needs to follow Veri*factu?
Businesses in Spain with yearly revenue under €6 million, freelancers, small companies, and non-resident businesses operating in Spain (except Basque Country and Navarre).
When does Veri*factu become mandatory?
All affected businesses must follow Veri*factu rules starting July 1, 2025.
Do I need Veri*factu if I already use SII?
No. If your business already reports invoices under the SII system (annual revenue over €6 million), Veri*factu isn’t required.
Does Veri*factu apply throughout Spain?
Veri*factu applies to all of Spain except Basque Country and Navarre, which have their own regulations (TicketBAI).
Must I send invoice data immediately with Veri*factu?
Yes. VeriFactu electronic invoicing in Spain requires invoice data to be sent to AEAT immediately upon creation.
Do Veri*factu invoices require a QR code?
Yes. VeriFactu invoices Spain must include a clear QR code marked with 'VERI*FACTU' for verification purposes.
Do I need special software for VeriFactu compliance?
Yes, you must use certified invoicing software like Flick Network to send invoice data securely and in real time.
What happens if I don’t follow VeriFactu rules?
Businesses that use non-compliant software may face fines of up to €50,000 per year.
Can I voluntarily start using Veri*factu earlier?
Yes, you can begin voluntarily at any time, but once started, you must remain compliant until the year’s end.
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